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[Federal Register: July 13, 2000 (Volume 65, Number 135)]
[Notices]
[Page 43301-43302]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13jy00-50]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to Alter Systems of Records.
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SUMMARY: The Defense Logistics Agency proposes to alter a system of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The notice is being
altered to expand the categories of records being maintained, and a
routine use is being added to allow disclosure of information to the
Department of Justice for the purpose of asset identification,
location, and recovery; and for immigration and naturalization record
verification purposes.
DATES: This action will be effective without further notice on August
14, 2000 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CSS-C, 8725 John J. Kingman Road, Suite
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 20, 2000, to the
House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: July 6, 2000.
C.M. Robinson,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.50 CA
System name:
Access and Badging Records (October 15, 1997, 62 FR 53602).
Changes:
* * * * *
System location:
Add new location to read `Visitor security clearance data is also
maintained by the Chief, Internal Review Group, DLA-DDAI, 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.'
* * * * *
Categories of records in the system:
Add to the entry `handicap data'.
* * * * *
Purpose(s):
Add to entry `Data is also used to manage reserved, handicap, and
general parking. Clearance data is also used by the DLA Internal Review
Group to control access to sensitive records.'
* * * * *
S500.50 CA
System name:
Access and Badging Records.
System location:
Staff Director, Office of Command Security, HQ Defense Logistics
Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite 2533, Fort
Belvoir, VA 22060-6221, and the Defense Logistics Agency Primary Level
Field Activities. Official mailing addresses are published as an
appendix to DLA's compilation of systems of records notices.
Visitor security clearance data is also maintained by the Chief,
Internal Review Group, DLA-DDAI, 8725 John J. Kingman Road, Suite 2533,
Fort Belvoir, VA 22060-6221.
Categories of individuals covered by the system:
Defense Logistics Agency (DLA) civilian and military personnel,
contractor employees, and individuals requiring access to DLA-
controlled installations, facilities, or computer systems.
Categories of records in the system:
System contains documents relating to requests for and issuance of
facility entry badges and passes, motor vehicle registration, and
access to DLA computer systems or databases. The records contain the
individual's name; address; Social Security Number; date of birth; a
DLA-assigned bar code number; dates and times of building entry;
current photograph; physical descriptors such as height, hair color,
and eye color; handicap data; computer logon addresses, passwords, and
user identification codes; security clearance data; personal vehicle
description to
[[Page 43302]]
include year, make, model, and vehicle identification number; state tag
data; operator s permit data; inspection and insurance data; vehicle
decal number; parking lot assignment; and parking infractions.
Authority for maintenance of the system:
5 U.S.C., Chapter 3, Powers; 5 U.S.C. 6122, Flexible schedules,
agencies authorized to use; 5 U.S.C. 6125, Flexible schedules, time
recording devices; 10 U.S.C. 133, Under Secretary of Defense for
Acquisition and Technology; 18 U.S.C. 1029, Access device fraud; 18
U.S.C. 1030, Computer fraud; 23 U.S.C. 401 et seq., National Highway
Safety Act of 1966; E.O. 9397 (SSN); and E.O. 10450 (Security
Requirements for Government Employees).
Purpose(s):
Information is maintained to by DLA security personnel to control
access onto DLA-managed installations and activities; access into DLA-
controlled buildings and facilities, and access to DLA computer systems
or databases.
Data is also used to manage reserved, handicap, and general
parking. Clearance data is also used by the DLA Internal Review Group
to control access to sensitive records.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records:
Storage:
Records are stored in paper and electronic form.
Retrievability:
Retrieved by name, Social Security Number, bar code number, or
decal number.
Safeguards:
Records are maintained in secure, limited access, or monitored work
areas accessible only to authorized DLA personnel.
Retention and disposal:
Vehicle registration records are destroyed when superseded or upon
normal expiration or 3 years after revocation;
Individual badging and pass records are destroyed upon cancellation
or expiration or 5 years after final action to bar from facility.
Database access records are maintained for the life of the employee
and destroyed 1 year after employee departs.
Visitor and temporary passes, permits, and registrations are
destroyed 2 years after final entry or 2 years after date of document,
as appropriate.
System manager(s) and address:
Staff Director, Command Security, Defense Logistics Agency, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the
Commanders of the Defense Logistics Agency Primary Level Field
Activities (PLFAs). Official mailing addresses are published as an
appendix to DLA s compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, HQ DLA, CAAR, 8725 John J. Kingman Road,
Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of
the PLFA involved. Official mailing addresses are published as an
appendix to DLA s compilation of systems of records notices.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system of records should address written inquiries to the Privacy
Act Officer, HQ DLA, CAAR, 8725 John J. Kingman Road, Suite 2533, Fort
Belvoir, VA 22060-6221, or the Privacy Act Officer of the PLFA
involved. Official mailing addresses are published as an appendix to
DLA s compilation of systems of records notices.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Information is supplied by security personnel and by individuals
applying for access to DLA controlled installations, facilities, or
databases.
Exemptions claimed for the system:
None.
[FR Doc. 00-17656 Filed 7-12-00; 8:45 am]
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